SARPY COUNTY E-911 COMMUNICATIONS

Minutes of the Meeting

COMMUNICATIONS SYSTEM ADVISORY BOARD

March 5, 2008

The Communications Advisory Board Committee was convened in open and public session on March 5, 2008 at 17:01 pm, in the Sarpy County Board Room.  The following members or alternates were present:  Rolly Yost, Bill Bowes, Rich Uhl, Ed Monnier, Travis Mayer, Kevin Pokorny, John Stacey, Mark Wayne, Steve Betts, and Leonard Houloose.

Yost moved, seconded by Mayer to approve the minutes of the January 2, 2008 meeting.  Motion passed unanimously.

Director’s Report:  Lavelle reported that the two dispatcher trainees are doing well and finished their first phase of training.  They are spending some supervised time on their own at this time and will be moving on to the next phase of training next month.

Bid was accepted from Miller Electric in regards to the UPS.  Installation began this morning with anticipated completion by 10:00 pm.  System running smoothly on generator power during the installation.

9-1-1 switch project in final phase.  Installation and training will begin March 24th with cut over to new system April 4th.  Qwest was working today on installation of additional new 9-1-1 trunk lines.  Yost asked if new 9-1-1 phone system would be able to handle text messaging.  The new AVAYA phone system upgrade is tentatively set to begin April 27th.  The new AVAYA phone switch will be put on the UPS and also tied into CODESPEAR project.  Lavelle advised along with working on the two new phone systems, steps are being taken to be able to identify 9-1-1 calls coming from within the courthouse.

County representatives continue to meet and discuss the 800 Mhz Interlocal agreement.  A first rough draft is being processed and the intent is to have options available in the first quarter of this year to present to each city’s administration.  Expiration of current agreement is April 2009.

Rebanding project of all radios is moving into next phase.  Cost estimate was submitted last Friday to Sprint Nextel.  They have a five day review period, if accepted; there will be a 30 day window to negotiate cost.  Fleet map discussion should be started in the next couple months.

Lavelle showed group a copy of Sarpy County Communications Center “Inquiry/Suggestion/Complaint/Commendation” form and advised we would prefer all agencies use this form for these types of situations.  Gable will email each agency copy of form for future use.  Lavelle stressed importance of using this form rather than phone calls.

Uhl had questions in regarding the programming of radios in two new fire trucks.  Johnson advised when all items necessary for installation were gathered, installation would be completed.  LaVista Public works also had questions in regards to reprogramming of radios in dump trucks.  Johnson advised it probably would be most prudent to wait until rebanding is done.

Subcommittee Reports:  None.

General Reports:

John Prince advised that on February 15th, Elmer Martin finished up a year long project of converting GGM (Cad mapping) to Motorola’s newest mapping product MGU.  Martin worked with the county GIS data to maintain accuracy of maps.  Prince advised that they are waiting for updates for LRMS, FRMS, and CMS.  Also advised is working with Bellevue Fire on their tear and run issue.  Prince advised have personnel vacancy in the IS area of 911.

Steve Betts – None.

Neil Johnson advised that the LaVista tower site repair is nearing completion with some minor grounding details left.

Emergency Management:  Lavelle advised that he had spent two days in Lincoln this week in regards to Continuity of Operations training.  Stressed the importance of NIMS and Incident Command and that it will likely be a requirement for all agencies to get this training at the local level within the year.

River observation has begun for flooding and at this time no problems, well below flood stage.

Lavelle advised that with the assistance of Senator Nelson, we are under review for additional USAAI funding.

Travis Mayer requested information in regards to MDC and mapping in the fire and rescue apparatus in that is it possible to push map to MDC in rigs.  Prince advised that ATMM (mapping mobile) and AVL is being looked at and a demonstration for interested parties can be set up.

Motion made by Stacey, seconded by Uhl to adjourn the meeting at 5:44 pm.