COMMUNICATIONS SYSTEM ADVISORY BOARD
Minutes of the September 4, 1996 Meeting

The Communications Advisory Board Committee was convened in open and public session on September 4, 1996, at 5:30 PM, in the Sarpy County Board Room. The following members or alternates were present: Louie Post, Mark Stoddard, John Stacey, Travis Mayer, John Strawn, Guy Tramp, Mark Wayne, Tom Koksal, Steve Betts. Absent: Pat Thomas, Pat Archibald, Erv Portis.

Notice of the meeting was given in advance by publication in the Bellevue Leader and the Papillion Times. Copies of the Proofs of Publication are on file in the Sarpy County Clerk's Office. All proceedings were taken while the convened meeting was open to the attendance of the public.

Post moved, seconded by Strawn to approve the minutes of the August 7, 1996 meeting as amended. After a favorable vote, the motion passed.

Dan Peterson presented the Director's Report. AMT will begin installation and testing of the mobile data terminal on September 16. On Tuesday, September 3, the County approved the FY 1997 budget. Although a copy of the budget is not available yet, $5,000 of the requested $17,000 of additional overtime was approved. As described at the August 7 meeting, this overtime is the result of another resignation. Today a letter came from REACT requesting access to the 800 MHz system. Travis accepted the request and asked that it be added to the next agenda. An extended warranty letter came from Terry Osland at Motorola today. Each agency will get a copy of this letter, and a copy of the letter must accompany each piece of equipment returned for service. Dispatch began FY 1997 short three dispatchers, then another dispatcher resigned and another is out indefinitely with a medical problem. In an attempt to avoid declaring an emergency, Joe Mastandrea is in training to take calls, and Pat Talley will work LE Info to help alleviate labor shortages. Of the three trainees, one is in remedial training. This could put dispatch an additional two months behind in training a permanent replacement. Travis suggested that a written agreement with the FOP could save grievances, and that trainees who have completed call training could take calls on overtime without slowing regular time training.

Stacey gave the Law Enforcement Subcommittee update on the Pursuit Policy. Comments on the draft should be forwarded to Yost by September 15.

Mayer stated that HazMat levels 1, 2 and 3 of the HazMat SOG are acceptable to the Fire Department Subcommittee. Incident Command will determine whether a HazMat team is needed. The Director will redraft this SOG to comply with this guidance and provide to the Fire Subcommittee Chairman.

Mayer presented the President's Report. The subcommittee to work out details regarding Papio-Missouri NRD Participation on the 800 MHz system and criteria for allowing future entities on the system made the following recommendations. That no "criteria" be pre-established for use in addressing and assessing requests for participation in the Sarpy 800 MHz System. Each request should be considered using any and all criteria that may be deemed appropriate by the Board at the time of a request. The subcommittee also recommended that the NRD should be allowed on the system at the lowest participant amount, about $2,800. Such contribution will proportionally reduce county and city contributions. Strawn offered that such fees would be for operations, not system backbone. Stacey suggested a cost analysis approach to determine per radio cost. Strawn moved to let the NRD on the system for $6,000 a year. Mayer suggested a minimum baseline fee for anyone joining the system. Strawn amended his motion to include a $5,000 startup fee, and a fee equal to Gretna ($5,000-$6,000 a year) with approximately the same number of radios as the NRD, negotiable annually, without interconnect privileges. Mayer stated that the NRD does not pay for fire protection, costing GVFD $10,000 in fire protection this year. Stacey seconded Strawn's motion. Wayne mentioned that an external interlocal agreement would help with any entity we allow on the system, and that the current 800 MHz interlocal agreement does not allow for collecting fees from other entities. Strawn withdrew his motion, and Stacey withdrew his second. The Interlocal Agreement Review Subcommittee will prepare a recommendation and obtain a legal review. Post asked if the NRD would then be represented on the board. Mayer stated that representatives are for backbone providers only. Stoddard asked if a start-up fee would represent a backbone investment. The subcommittee must investigate this. Mayer laid over discussion of the Papio-Missouri NRD participation pending subcommittee review of interlocal agreement implications.

Strawn asked about the radio status capability for his department. Peterson reported that the money is in the budget, and that AMT will be here on September 16, however, the timeline for completing this work by the vendor is uncertain. Strawn expressed a concern about communication among the director and board officers. His feeling is that it is not sufficient, and requested further discussion at the next meeting. Strawn suggested that Millard be represented as a voting member of the Advisory Board. Mayer asked Mike Dineen if he desired to be a member of the Board, as suggested by Strawn. Dineen indicated he would appreciate becoming a voting member of the Board and offered his opinion as to why Millard was not a voting participant at the outset. This will be addressed by the Interlocal Agreement Review Subcommittee.

After determining the agenda for the October 2, 1996 meeting, Stacey moved, seconded by Koksal, to adjourn. Motion passed.

Sarpy County Communications Center Page

Created September 5, 1996